Best Practices for Optimal Contact Management in Outlook

[taniyabithi]

This is where you tell Outlook how the columns in your CSV file correspond to Outlook's contact fields.

Click "Map Custom Fields...": A new window will appear.
Drag and Drop: On the left, you'll see "From" with your CSV column headings. On the right, you'll see "To" with standard Outlook contact fields. Drag the CSV column headings from the "From" side to the israel phone number list corresponding Outlook fields on the "To" side.
Example: Drag "First Name" from "From" to "First Name" under "Name" on the "To" side. Drag "Email Address" to "E-mail Address."
Important: Not all fields need to be mapped. Only map the fields you want to import.
Tip: If you have a combined name field in your CSV (e.g., "Full Name"), you can often drag it to the "Name" field in Outlook, and Outlook will intelligently parse it. However, separate first and last name columns are always preferred.
Review and Click "OK": Once you've mapped all necessary fields, click "OK."
Click "Finish": Outlook will now begin importing your contacts. A progress bar will appear.
Method 2: Importing Contacts from an Outlook Data File (.pst or .ost)
If you're migrating from an older version of Outlook or have a backup of your contacts in a .pst file, this method is straightforward.



Browse: Click "Browse" and navigate to the location of your .pst file.
Choose an Option for Duplicates:
Replace duplicates with items imported: If you're updating existing contacts, this is a good choice.
Allow duplicates to be created: If you're consolidating lists.
Do not import duplicate items: Useful if you want to avoid redundancy.
Recommendation: For most initial imports, "Allow duplicates to be created" is safest.