How to recalculate travel expenses

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To calculate expenses after the trip, the employee must provide reporting documents.

The business trip regulation should indicate not only how to correctly formalize the business trip, but also what the employee will be reimbursed for. For example, train tickets up to 2,500 rubles, a hotel - up to 4,000 rubles per day. If they gave less money and spent more, after the report they issue an order and the accounting department australia whatsapp number data compensates the employee. But overspending often becomes a cause of conflict. Therefore, be sure to indicate the limits in the contract.



Booking accommodation and tickets
The legislation does not clarify the issue of choosing and paying for accommodation and travel methods.

In practice, each company sets its own procedure for processing business trips: methods and limits for travel, choice of accommodation, etc. Somewhere, a separate HR specialist or secretary does this: buys tickets, pays for a hotel. Some companies outsource processing of business trips. Then the employee is simply paid daily allowance and an advance.

But there is also a practice when the employee chooses and pays for the "transfer" and accommodation himself. Then he simply receives the required amount in advance. One way or another, all these rules must be described in a local act so that there are no reasons for conflict.



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Payment of daily allowance
Paying daily allowances is the direct responsibility of the company. They are paid based on the duration of the business trip. The day of departure and arrival back are included in the business trip, and they must also be paid for. Daily allowances, as we have already said, are set by each company itself; the law does not define limits and restrictions. The employee is not required to return this money.