Crash course to successfully conduct briefing meetings

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The “This meeting could have been an email” syndrome is wreaking havoc on the business world. Don’t take our word for it: statistics speak louder than words:

A survey of 182 senior managers showed that 71% of respondents found meetings to be ineffective and unproductive.
More than half of employees check email, send texts or perform other tasks during meetings
On average, 31 hours a month in unproductive meetings
On the plus side, catch-up meetings are considered more effective than most so implementing them is a great way to avoid snoozefests.

This guide will teach you how to conduct short, sweet daily check-ins that keep your team in sync without taking up valuable work time.

What is an update?
A catch-up meeting is a short meeting that allows you to check in with your team and discuss completed and upcoming tasks, as well as any challenges. It was popularized by software development teams using the agile methodology – a set of project management principles focused on cross-functional collaboration and an iterative approach to continuous improvement .

Updates are typically daily , though you can adapt the cadence to your workflow. The meeting can last between five and fifteen minutes, which should be enough to complete the necessary steps quickly and efficiently.

How to organize a catch-up meeting
The mechanism of daily update meetings is simple: gather your team and let them take turns chief of vp and training email lists addressing three issues:

What did you do yesterday?
What are you going to do today?
Is there anything blocking your progress?
This is the so-called "Round Robin" method , but you can also use the "Walk the Board" method , where the entire team discusses each task on the Board in a specific order (usually from left to right).

Think of the questions above as steps that each team member must follow to make the meeting yield the desired results. Let's explain each of them in more detail so you know what to look for in the answers.

Question 1: "What did you do yesterday?"
This question serves several important purposes, aside from the obvious tally of completed tasks. It demonstrates whether a team member can prioritize urgent tasks over those that can wait, which is crucial in a fast-paced environment.

ClickUp 3.0 Timeline View Detailed Local Workload

Visualize team workloads with the Timeline view to track progress and adjust task deadlines

At this stage, you can also uncover potential inefficiencies and planning errors. For example, if one team member says they didn't get much done while another was swamped with tasks, it's a clear sign that you need to rebalance the workflow and readjust the workload accordingly.

Finally, sharing information about completed tasks can help your team collaborate more effectively and gain valuable insights they’ll need for their next assignments.

Someone may have already completed a task similar to what another team member will do next, so they can lend a hand.